Terms & Conditions for AUK Events
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1. Application.
This code of conduct shall apply to all AUK volunteers, members and anyone attending a ticketed or non-ticketed AUK event. It is designed to ensure all attendees can enjoy the event in a safe and inclusive environment.
2. Scope.
This code of conduct applies to those individuals listed in Paragraph 1, when
attending, promoting or in any other way representing an AUK event.
3. Non-discrimination.
AUK is inclusive of people regardless of race, gender identity, age,
sex, sexuality, disability, marriage/civil partnership, pregnancy and maternity, and religion/belief.
Verbal or other forms of discrimination at AUK events will be dealt with by the event staff. If
necessary the person or persons engaging in the aforementioned discrimination will be ejected from the event. In extreme cases the police will be notified. Any AUK volunteer found using their position to discriminate in any way based upon the above characteristics will also be subject to the disciplinary procedure.
4. Harassment.
AUK will not tolerate harassment in any form. Anyone found to be engaging in
any form of harassment at an AUK event will be ejected from the event. In extreme cases the police
will be notified.
5. Violence.
AUK believes that members should be able to meet with each other in a safe and peaceful environment, and as such has a zero-tolerance approach to physical violence. Any individual engaged in physical violence at AUK events, other than in self-defence or the defence of others, will be ejected from the event and the police will be informed.
6. Integrity of event volunteers.
All AUK volunteers are expected to fulfil their roles to the standard expected by AUK, not exceed the authority of their position, or use their position within AUK for personal gain. Volunteers at events are expected to:
i. Carry out the duties their role requires.
ii. Comply with The UK General Data Protection Regulation (UK GDPR).
iii. Not misuse AUK assets.
iv. Follow instructions when given when given by an appropriate person.
v. When acting as an AUK volunteer, do so in the best interests of AUK.
vi. On completion of the period of volunteering return all assets, funds, and information belonging to AUK to AUK.
7. Failure of volunteers to comply with Paragraph 6.
Failure to comply with the above paragraph will result in volunteers being given a verbal warning. Further failure to comply will result in them being relieved of their duties at that event. During events all volunteers, regardless of their position, answer to the events co-ordinator, who in turn answers to the chair.
8. Financial integrity
Any volunteers who handle money on behalf of AUK shall keep accurate
records, and shall not take money from AUK for personal gain, or spend AUK funds without
appropriate authority. All financial records are to be made available on request. Those found
engaging in financially inappropriate actions will be subject to the disciplinary procedure.
9. Safety
All AUK events will have a thorough risk assessment. All attendees are to comply
with all rules and regulations at the event that are designed to ensure the safety of everyone
present. This includes, but is not limited to:
i. Directions given by AUK volunteers (recognisable by the official AUK high vis jacket).
ii. Directions given by AUK committee members (recognisable by the official AUK ID cards).
iii. Directions given by site staff.
iv. Covid-19 safety protocols or other public health protocols.
v. Fire safety regulations.
vi. Noise regulation.
vii. Crowd control measures.
10. Accessibility
AUK endeavours to make our events as accessible as possible to as many people as possible, within the limitations of the sites used. Accessibility information will be promulgated prior to all events. If this information does not answer your questions prior to the event, we encourage you to contact us and ask. If any element of an event does not match your expectation with regard to accessibility, please inform a member of the events team in the first instance and we will endeavour to rectify the situation. Where we have said that an element of the event is accessible and this turns out not to be the case, and we cannot rectify it, a partial refund will be considered on a case-by-case basis.
11. Drugs and alcohol.
AUK festivals are family-friendly and have a zero-tolerance approach to
illegal substances. Anyone found to be in possession of, using or distributing illegal substances will be ejected from the event, and where necessary the police will be informed. Alcohol can be
consumed at the event and attendees are welcome to bring their own alcoholic beverages, as well as purchasing them from the onsite bar (subject to regulations at any given event). Unlicenced alcohol sales are not allowed. The bar will not serve alcohol to anyone under the age of 18, and the “think 25” protocol will be in force. Attendees are reminded that it is illegal to buy alcohol for anyone under the age of 18. The use of tobacco products are permitted (for those over the age of 18) in outdoor spaces unless otherwise stated, but all attendees are asked to be considerate of those around them when smoking or vaping.
12. Atmosphere.
AUK festivals are family-friendly. All attendees are to act in a manner which is
appropriate to such an event and be mindful of the influence they could have upon the children
attending the event. This includes, but is not limited to:
i. Moderating language around children.
ii. Not making excessive noise in the camping area between 10pm and 8am.
iii. Not engaging in any behaviour that could have a negative impact on young people.
13. Animal cruelty and environmental damage.
AUK is committed to protecting the environment. Anyone found to have engaged in illegal animal cruelty or damage to the environment at an AUK event will be ejected, and where necessary the relevant authorities notified. Any deliberate damage to the event site will be reported to the site staff.
14. Personal relationships.
AUK is an organisation that is inclusive of people of diverse sexualities and believes in the positive role played in our lives by consensual sexuality. Non-consensual sexual activity of any kind, or sexual activity with an individual under the legal age of consent (as defined by country of residence) is illegal. Anyone engaging in non-consensual sexual activity of any form at an AUK event will be ejected and the police informed.
15. Spiritual tolerance.
Heathenry means different things to different people. AUK celebrates the diversity of beliefs within our community and will not tolerate any discrimination based on spiritual beliefs. AUK will not tolerate any speech which mocks or discriminates against other religions. Anyone found to be engaging in such activities at an AUK event will be ejected. Anyone disrupting or being disrespectful during rituals will be asked to leave said ritual. Repeat offenders will be ejected from the event.
16. Behaviour during rituals.
Rituals are an important part of our events, and often one of the main reasons people attend. Whilst we understand that people experience spiritual connections in different ways, the following behaviours can negatively impact the experience for others and are therefore prohibited:
i. Using a mobile phone for anything other than taking photographs or videos.
ii. Being rude or disrespectful to other participants.
iii. Talking over those involved in the ritual or disrupting the ritual in any way.
iv. In any way mocking those participating in the ritual.
Anyone disrupting or being disrespectful during rituals in the ways listed above or in any other way will be asked to leave said ritual. Repeat offenders will be ejected from the event.
17. Children attending rituals.
AUK encourages Heathens of all ages to be allowed to experience our rituals and that includes young children who may not understand when they need to be quiet and when they can talk. Whilst we encourage parents to explain to them when they need to be quiet, we will not tolerate other adults being rude to children or their parents, or in any way discouraging them from participating.
18. The God posts
It’s a wonderful thing that AUK is now able to commission the building and use of God posts at our events. However, whilst every reasonable care has been taken to ensure the posts are well supported by authorised carriers (for ritual purposes) and standing in a single space, they have not been designed to withstand human/animal contact. Please be aware that leaning or touching the post other than has been directed may cause the post to fall and potentially cause serious injury. Please always follow the advice of committee members and volunteers or ask if you are unsure.
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19. Responsibility
Whilst we have minimal disturbances regarding safety and theft: during events, the attendees are responsible for their own safety, well-being and safety of all their assets including (but not limited to) personal belongings and vehicles. Anything brought to the event is at the owner’s risk.
20. Photography and recording
Photographs, videos and audio recordings will be taken at events for promotional and marketing purposes. AUK reserves the right to use these photographs, videos and audio recordings for any purpose they deem fit. Anyone who does not wish to appear in these photographs, videos or audio recordings is to inform AUK in writing prior to the event. Unless this has been received, your consent to appear in this material is confirmed by your attendance.
21. Changes to the programme
Where possible programme information will be promulgated prior to events, and the team will make every effort to ensure this programme is followed. However, where changes are necessary for any force majeure reason including but not limited to those listed below, information about the change will be promulgated in a timely manner:
i. Adverse weather conditions.
ii. Non-availability of speakers or activity leaders.
iii. Health and safety concerns.
iv. Natural disasters.
v. Acts of Terrorism.
vi. Government restrictions.
22. Cancellation of events
In the unlikely event that an AUK event is cancelled prior to the event, either for any of the force majeure reasons listed in Paragraph 21 or any other reason, tickets will be valid for the same event the following year at the organiser’s discretion. Should an attendee not be able to make that event they will be able to apply for a refund at the organiser’s discretion up to four weeks prior to the event. Should an AUK event have to end early for any reason, a discount on next year’s event will be offered to attendees of the event that has been cut short, at the organiser’s discretion.
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23. Refunds
Should you buy a ticket for an AUK event and later find that you are unable to attend, you can apply for a refund up to four weeks prior to the event at the organiser’s discretion. An admin fee of £5 will be applied per ticket refunded to any refund given.
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24. Third-party ticket sales
Tickets to AUK events are only available directly from AUK. Ticket holders are not permitted to transfer their ticket to any other person without the expressed written consent of the organisers. Any ticket bought from a third-party will not be valid for entry into the event and will not be refundable.
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